[C4 Rides] March 25, 2010 Officers Meeting Minutes

[brad clark]

I would like to volunteer to be a ride leader or sweeper

     Brad clark

On Mon, Apr 19, 2010 at 9:54 AM, Dustin Wilson <dustinlwilson at msn.com>wrote:

> All:
>
> Here are the notes from our March 25 Meeting.
>
>
>
>
> CENTRAL CAROLINA CYCLING CLUB
> March 25, 2010
> Officers Meeting
> 7:00 PM
> Johnny Brusco’s, Concord, NC
>
>
>
> Present: Shawn Fleming, President
> David Pinard, Vice President
> Matt Hartman, Webmaster
> Dustin Wilson, Secretary
> Sandy Hileman, Events Coordinator
> Kevin Laws, Rides Coordinator
>
>
>
> *Insurance*
>
> Shawn has contacted the American League of Bicyclists and seems to think
> this is the organization best suited to handle our needs.  An early problem
> was that the club had no address.  Shawn has applied for a Post Office Box,
> which will net a usable address for the club.  Approximate costs for the
> insurance should be nominal, ~$1.50 per person.  The insurance would act
> as a supplemental to your existing insurance, protecting the club from the
> liability and will cover non-members that join the club sponsored rides.
>
> **
>
> *Rides*
>
> Rides were discussed in detail.  At 15 miles, it was decided the C ride is
> too short.  This is mainly a result of feedback from riders and potential
> riders.  The C ride perhaps could be touted as a social ride, and routes
> will be developed for it ranging from 17 to 28 miles, based on rider
> ability.  A D ride, if necessary based on pre-ride assessment, will likely
> travel to Food Lion at the end of Union Street and back to the Right Gear.
> The A and B rides will stay the same.
>
> Matt will be the usual leader of the Sunday ride, while Dustin will be an
> alternate leader.  Matt will add information on what is needed to
> participate in club rides to the website.
>
>
>
> Ride Leaders and Sweepers – we are in need of volunteers to lead and sweep
> rides, if you are willing to be a volunteer please send an e-mail
>
>         Responsibilities include but are not limited to:
>
> Reviewing with attendees before departing some basic rules of the road
>
> Hand signals: what they are likely to see and what it means
>
> Verbal communication (encourage over communication)
>
> No Drop Rides - assuring that everyone regroups and no one is left behind
>
> Exchange of phone numbers between leaders and sweepers in case assistance
> is required
>
> Recommended:
>
> Do a quick check of equipment prior to departure
>
> Water check – make sure everyone has, or there is funding to pick some up
> along the way.
>
>
>
> *Jerseys*
>
> Sandy mentioned the club may be able to get a discount on jerseys if we
> place a specific company’s name on the jersey.  There was agreement that we
> should look into Hincapie Sportswear as the jersey manufacturer.  Sandy
> volunteered to do this for the club.  Matt spoke of further defining the C4
> logo; he encouraged everyone to look for jersey templates they like.
> Jerseys would be sold to members only.  In memory of Adam Little and his
> contributions to the cycling community the committee voted to move forward
> with honoring Adam on our jerseys.
>
>
>
> *Charity Ride*
>
> There are two main reasons why we need to host a charity ride, 1: To help
> someone or an organization, 2: As one requirement to become a USAC sponsored
> team.  It is not anticipated that a charity ride could be organized in the
> very near future.
>
>
>
> *Membership Fees*
>
> Only annual memberships will be offered.  The question was raised of the
> benefits to potential members.  Besides the obvious reason of riding with a
> club, other benefits were mentioned.  There is the possibility of a club
> discount with the Carolina Time Trial (TT) Association.  Another potential
> benefit to members could be through coupons to area sporting goods stores,
> i.e. bike shops.  Also, we may get the chance to further develop the club,
> etc. via membership to the Carolina TT Board.
>
> Matt mentioned venues to use for the payment of membership fees, such as
> Active.com and SPORToften.com.  It was agreed that while we definitely need
> a paypal account for membership fees and other needs, we can’t forget the
> tried and true method of accepting cash or checks.  Once we have an address,
> we can open a bank account, which is also necessary to use the paypal
> service.
>
>
>
> -Dustin Wilson
>
>
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